The Steering Committee (Lenkungsausschuss)
- Stefan Schmitt-Hüttebräuker (Chair) – for the Federal Government Commissioner for Culture and the Media (BKM)
- Dr. Barbara Rüschoff-Parzinger – Head of the Cultural Office of the Landschaftsverband Westfalen-Lippe (LWL)
- Jósef Malinowski – Chair of the Union of Poles in Germany
(called together as a result of the administrative agreement between the German Federal Government Commissioner for Culture and the Media and the Landschaftsverband Westfalen-Lippe on 26th November 2013)
The Board of Trustees (Kuratorium)
- Carolin Freitag (Chair) – Head of the Hannover colliery, Bochum, a part of the LWL Museums of Industrial Heritage
- Prof. Dr. Krzysztof Ruchniewicz (Deputy Chair) – Director of the Pilecki Institute in Warsaw, Acting Director of the Willy Brandt Centre for German and European Studies at the University of Wrocław, Plenipotentiary of the Polish Minister of Foreign Affairs for cross-border and social cooperation with Germany
- Stanisław Budyn – Commissioner of the Rector of the Polish Catholic Mission (Hanover) for the archives
- Barbara Cöllen – Journalist, Deutsche Welle, Bonn
- Czesław Gołębiewski – Culture-centre and restaurant “Gdańska”, Oberhausen
- Anna Klimaszewska-Golan – Deputy Chairwoman of the Integration Council of the City of Cologne
- Prof. Dr. Peter Oliver Loew – Director of the German Institute of Polish Affairs (DPI), Darmstadt
- Anna Stahl-Czechowska – Agit Polska, Berlin
- Aleksander Zając – Polish Council in Germany, Berlin