The Steering Committee (Lenkungsausschuss)
- Stefan Schmitt-Hüttebräuker (Chair) – for the Federal Government Commissioner for Culture and the Media (BKM)
- Dr. Barbara Rüschoff-Parzinger – Head of the Cultural Office of the Landschaftsverband Westfalen-Lippe (LWL)
- Jósef Malinowski – Chair of the Union of Poles in Germany
(called together as a result of the administrative agreement between the German Federal Government Commissioner for Culture and the Media and the Landschaftsverband Westfalen-Lippe on 26th November 2013)
The Advisory Board (Kuratorium)
- Carolin Freitag (Chair) – Head of the Hannover colliery, Bochum, a part of the LWL Museums of Industrial Heritage
- Prof. Dr. Krzysztof Ruchniewicz (Deputy Chair) – University of Wrocław
- Stanisław Budyn – Commissioner of the Rector of the Polish Catholic Mission (Hanover) for the archives
- Barbara Cöllen – Journalist, Deutsche Welle, Bonn
- Joanna Dziekan-Elies – Dipl.-Päd., Dorsten
- Prof. Dr. Heidi Hein-Kircher – Ruhr University Bochum & Director of the Martin Opitz Library in Herne
- Prof. Dr. Peter Oliver Loew – Director of the German Institute of Polish Affairs (DPI), Darmstadt
- Anna Stahl-Czechowska – Agit Polska, Berlin
- Aleksander Zając – Polish Council in Germany, Berlin